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CSC Minutes January 13, 2003

Monday, January 13, 2003
City Council Chambers

CALL TO ORDER:

Chair Dalton called the meeting to order at 6:33 p.m.

FLAG SALUTE:

Commissioner Swanson led the flag salute.

ROLL CALL:

Present: Quirk, Miller, Spencer, Dalton, Han and Swanson
Absent: Russell

STAFF PRESENT:

Susan Hunt, Director
Alice Loya, Senior Administrator Analyst
Randy McDaniel, Park Projects Specialist
Joe Archibald, Administrative Analyst Intern

PUBLIC COMMENTS:

None.

  1. ELECTION OF NEW OFFICERS:

    The Commission accepted nominations for Commission Chair and Vice Chair.

    Chair Dalton nominated Vice Chair Spencer for the Chair position.
    Commissioner Swanson seconded the nomination.

    Vice-Chair Spencer nominated Commissioner Miller.
    Commissioner Swanson seconded the nomination.

    Chair Dalton MOTIONED to approve the election of officers as nominated, Chair Spencer and Vice-Chair Miller to the Community Services Commission.

    Commissioner Swanson SECONDED the motions.

    The nominations were approved with the following votes:

    AYES: Miller, Quirk, Dalton, Han, Swanson
    NOES: None

    The MOTION carried unanimously.

  2. APPROVAL OF THE MINUTES OF THE JANUARY 13, 2003 REGULAR MEETING

    Commissioner Dalton MOTIONED to approve the January 13, 2003 Minutes, as written.

    Commissioner Swanson SECONDED the motion.

    The Minutes were approved with the following vote:

    AYES: Miller, Spencer, Dalton, Quirk, Han, Swanson
    NOES: None

    The MOTION carried unanimously.

  3. EAST FULLERTON LITTLE LEAGUE REQUEST FOR BULLPENS AT CHAPMAN PARK

    Sr. Administrative Analyst Alice Loya and League Representative Wayne Withers gave an oral presentation of the recommendations on the installation of bullpens at Chapman Park, citing the increase in safety for all.

    Commissioner Swanson recused himself due to a conflict of interest.

    Public Comments:

    Two letters were received and referenced as being against the issue.

    The following residents spoke regarding the installation of bullpens at Chapman Park: Jackie Shear, Jane Beck and Mavis Solazis spoke against the request because their homes face the park.

    All three residents shared a concern that there may be an increase in activities, resident inconveniences, limited usage by citizens not involved with Little League, parking, trash and stressed to the Commission that Chapman Park is a City park, not a park used exclusively for Little League.

    Commissioners' Questions and Comments:

    Commissioners' asked questions and commended as follows: What are the dimensions of the fencing. Who will be paying for the fencing and bullpens? Will the fencing be taken down and stored when the season concludes?

    The Good Neighbor Liaison must continue to be available to all residents/citizens. Staff's recommendation is for the continued safety for all.

    Vice Chair Miller made a MOTION to approve staff recommendation for installation of bullpens at Chapman Park.
    Commissioner Quirk seconded the MOTION.

    AYES: Quirk, Dalton, Spencer, Han Miller
    NOES: None
    ABSTAIN: Swanson

  4. HILLCREST PARK - VALLEY VIEW PLAYGROUND, PARKING LOT and PICNIC AREA CONCEPTUAL PLAN

    Park Project Specialist Randy McDaniel introduced Steve Carroll and Carolyn Bell from EPT Design, City Consultant, who gave and oral and visual presentation of the conceptual design and project process.

    Director Hunt advised the Commission this presentation has been presented to and approved by the Hillcrest Advisory Committee and if approved by the Commission would proceed to the City Council.

    Commissioners Questions and Comments:

    Commissioners' asked questions and commented as follows: Will there be an increase in the number of parking spaces; What is the size of the amphitheater; What type of activities will take place in the amphitheater; What is the content of the play areas; What material(s) will be used; How is the equipment going to differ from other parks; Safety issues need to be addressed by more lights. Who will be responsible for closing the park nightly; Is this project funded for this year; This appears to be a good concept. Are the foot-paths all connected to the trail system.

    Public Comments:

    Dave Nelson, residing at 211 Hermosa Drive, frequent user of the park and advisory member indicated he is pleased with the process and concept plan.

    Commissioner Dalton MOTIONED to recommend to the city council approval of the Hillcrest Park Lower Playground, Parking Lot and Picnic Area Conceptual Design.

    Commissioner Swanson SECONDED.

    The MOTION was approved with the following vote:

    AYES: Quirk, Spencer, Miller, Dalton, Swanson, Han
    NOES: None

    The MOTION carried unanimously.

  5. PUBLIC HEARING FOR EQUESTRIAN LEASE

    Joe Archibald, Community Services Administrative Analyst Intern, presented an oral and visual presentation on the installation and operation of an equestrian riding and training facility. The leased property is located at 219 Claire Avenue and will not be used to board or feed horses, but rather to offer classes in horsemanship and riding lessons to the community. The leased area is .78 acres and will include an open pasture and a 60' diameter training ring. The Army Corps of Engineers owns the land and is currently reviewing the City's request to sublease. The Army Corps indicates they are in favor of the lease. Cindy Howells, Coyote Hills Ranch Owner/Operator, was on hand to answer any questions concerning the ring.

    Commissioners' Questions and Comments:

    Commissioners' asked questions and commented as follows: Are there buildings located on the property; How many horses can use the ring at a time; Stalls will remain as is with the new turn out pasture/training ring. Have any complaints been received in the past; Will there be an increase in traffic and/or parking; The walking trail will need to be smoothed out to allow wheelchair accessibility. The trail has always been open to the public. Could a sign be made for the public, showing the public/private lands, might be helpful to citizens; How was the rental fee formula determined; What about liability insurance; Is it the case, that the current ring is frequently flooded;

    Public Comments:

    Paulette Marshall, neighbor of the stable thanked Cindy for all of the hard work being done to the property and is 100% in support of the recommendation.

    Tony Bushala, 121 N. Ash, Fullerton is pleased with the job Cindy has done but feels the current ring is sufficient and doesn't see the need for another. Mr. Bushala currently owns adjacent land and has hired an architect to design and build an ultra modern home. He has concerns about parking, increased traffic and feels once his home is built, any increase to the riding/boarding/training stables will be detrimental to his property.

    Mark Graphan, 207 Claire Avenue, Fullerton, asked if public notification was made, and stated a prior incident of not receiving notification. He also, concurred with what had been said and commended Cindy on an excellent job. He was very concerned with the increased amount of water runoff from the new development in the area, which has made the existing ring unusable and feels the proposed site would also experience periods of unuse.

    Commissioners' asked Mr. Bushala if he had spoken to staff regarding his concerns and questions. Mr. Bushala stated no.

    Commissioner Swanson stated because of the private property issues, feels a field trip is warranted and recommended.

    Commissioner Dalton MOTIONED to postpone any further discussion until after a field trip can be scheduled.

    Commissioner Miller SECONDED the motion.

    AYES: Dalton, Swanson, Miller, Han, Quirk, Spencer
    NOES: None

    Director Hunt advised the Commission that a trip would be scheduled in the next 2 weeks.

  6. LANDSCAPE DIVISION MONTHLY REPORT

    Landscape Superintendent Dan Sereno gave an overview of the monthly report, and opened the floor for questions from the Commissioners. In response to the question of I-hooks screwed into trees, it was a lead workers idea and all should be removed by now. The empty tree wells are due to the master planting schedule and assured the Commissioners that the Landscape Division was addressing them. There were over 200 trees and limbs down as a result of the last wind storm. Consequently, service requests for routine work has been put on hold until the urgent requests are handled.

  7. BUILDING AND FACILITY MAINTENANCE MONTHLY REPORT

    Landscape Superintendent Dan Sereno was on hand to answer any questions from the Commission and/or take their inquiries back to the Building and Facility Division.

    Commissioners' Questions and Comments:

    Commissioners asked questions and commented as follows: There is graffiti on the Hillcrest Park sign. How is the replacement of urinals and sinks in park restroom facilities progressing? The continued maintenance and landscape of all the parks is great and staff should be complimented.

  8. REPORT ON CITY COUNCIL AGENDA ITEMS

    Director Hunt reported the state budget reductions will impact the city budget. All city departments are reviewing possible reductions. The GEMCAR Vehicle Donation has been received and is currently at the Maintenance Service Yard awaiting a truck bed, which must be fastened to the truck and then be moved to the Sports Complex.

    Commissioner Swanson MOTIONED to adjourn the meeting at 8:39 p.m.
    Commissioner Han SECONDED the motion.

    AYES: Miller, Spencer, Han, Swanson, Quirk, Dalton
    NOES: None

    The MOTION carried unanimously.

    The regular meeting of the Community Services Commission adjourned.

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