CITY OF FULLERTON

PARKS AND RECREATION COMMISSION

SPECIAL WORKSHOP

MEETING MINUTES

Fullerton Senior Multi-Service Center

Monday, April 16, 2007

4:00 p.m.

CALL TO ORDER  

Chair Russell called the meeting to order at 4:04 p.m.

FLAG SALUTE

Commissioner Russell led the flag salute.

ROLL CALL

Present:          Sueling Chen, Kathleen Dasney, Craig Russell, Kathleen Shanfield, Nancy Spencer, Scott Stanford, Shawna Vee Adam

Absent:           None

Staff:               Parks and Recreation Director Ron Molendyk; Parks and Recreation Managers Dave Alkema, Grace Carroll Lowe, Alice Loya, Dannielle Mauk and Judy Peterson; Administrative Analyst Chris Gerry; Building and Facilities Superintendent Lyman Otley; Landscape Superintendent Dennis Quinlivan.

PUBLIC COMMENTS

No public comments.

REGULAR BUSINESS (Items 1 - 5)

1.          MAINTENANCE OF PARKS AND BUILDINGS

Landscape Superintendent Dennis Quinlivan introduced the organizational chart and functions of the Landscape Division, Maintenance Services Department. His presentation included an explanation of the division’s responsibilities, staffing issues and requests, and concluded with an overview of the Tree Division. The presentation was followed by a discussion with the Commission.

The next presentation was made by Building and Facilities Superintendent Lyman Otley of the Building and Facilities Division, Maintenance Services Department. His presentation included an explanation of the division’s responsibilities, personnel, and the 30-Year Capital Program. The presentation was followed by a discussion with the Commission.

2.          DEPARTMENT ORGANIZATIONAL STRUCTURE AND OVERVIEW

Director Ron Molendyk introduced the organizational chart and functions of the Parks and Recreation Department. This was followed by introducing the division managers of the department.

Manager Judy Peterson introduced the functions of the Family and Senior Services Division. Her presentation summarized the division’s management of youth programs, teen activities, senior citizen programs, family events, and volunteers. Manager Judy Peterson’s division also manages such facilities as Independence Park, Garnet Community Center, and the Richman Community Center. This presentation was followed by a discussion with the Commission.

Manager Grace Carroll Lowe then introduced the functions of the Recreation Division. Her presentation summarized the division’s management of youth and adult sports, class system and brochures, “Get Outdoors” program, park and facility rentals, and online class system. The presentation was followed by a discussion with the Commission.

Manager Dannielle Mauk then introduced the functions of the Cultural and Events Division. Her presentation summarized the division’s management of the Fullerton Museum Center, public art, special events, and educational programs. The presentation was followed by a discussion with the Commission.

3.          UPDATE ON CAPITAL IMPROVEMENTS PROJECTS

Manager Dave Alkema updated the Commission on various Capital Improvements Projects that included sixteen (16) current and nine (9) proposed projects. The presentation was followed by a discussion with the Commission.

4.          DEPARTMENT BUDGET: SHORT AND LONG-TERM

Manager Alice Loya introduced the functions of the Administrative Division. Her presentation summarized the division’s management of the budgetary process, park property agreements, and the current and future financial condition of the department.

5.          COUNCIL/COMMISSION RESPONSIBILITIES

Director Ron Molendyk concluded by making recommendations to improve the department. The presentation was followed by a discussion with the Commission.

The meeting was adjourned at 8:20 p.m.

Respectfully submitted,

Ron Molendyk, Secretary

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