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Staff Review Committee Meeting Minutes

COUNCIL CONFERENCE ROOM FULLERTON CITY HALL
THURSDAY, 9:00 A.M., OCTOBER 7, 2004

CALL TO ORDER:Chairman Rosen called the meeting to order at 9:05 a.m.
COMMITTEE MEMBERS PRESENT:Becerra, Cortez, Mullis, Rosen, Thompson
COMMITTEE MEMBERS ABSENT:Tabatabaee
STAFF MEMBERS PRESENT:Eastman, Kusch, Sowers, and Norton
OTHERS PRESENT: Greg Lacofano and Paul Freeman

APPROVAL OF MINUTES:

INTRODUCTIONS - COMMITTEE AND STAFF MEMBERS:

ACTION ITEMS:

PRJ04-00274 – ZON04-00035. APPLICANT: MARGARET CHANG – VELOCITEL/AT&T; PROPERTY OWNER: MARIPOSA VENTURES, LLP.

A request to construct, operate and maintain an unmanned wireless telecommunication facility consisting of four (4) equipment cabinets and three (3) sectors of two (2) antennas per sector, one (1) data panel and one (1) GPS antenna, on property located at 1031 Rosecrans Avenue (approximately 122 feet west of Rosecrans and Euclid Avenues) (C-2 zone) (Categorically exempt under Section 15301 of CEQA Guidelines). (AKU)

The applicant Margaret Chang, representing AT&T was present.

Assistant Planner Kusch stated that this item was continued from the September 16th meeting to address the Committee’s concerns. The applicant submitted photo simulations and revised drawings of the proposed roof-mounted antenna and new parapet screen wall. The building’s existing arches have been mimicked on the parapet’s east and west sides; but are not repeated on the south and north sides since the arches do not exist on those building elevations. The arches on the parapet are indicated as relief panels centered over the building’s arches. The parapet would extend ten feet above the roofline. At the last meeting, the applicant was given the option to mimic the existing mansard roof on the parapet, or a put a single band of tile along the top.

Ms. Chang said she was asked by the Committee to verify that there was roof access. She apologized for not having time to get this information to staff in time for this meeting. Committee Member Thompson advised that the Fire Department would need an access door in the proposed parapet so that if they had to respond to a fire from the outside more than one ladder would not be needed to get to the other side. Committee Member Mullis suggested that the door be located on the north side of the building so that it would not be conspicuous from the street. Based on the photo simulations of banding versus mimicking the mansard on the parapet, the Committee agreed that mimicking the mansard was the best choice.

With no further questions, the Committee moved to approve.

MOTION made, SECONDED, and CARRIED unanimously by those present to APPROVE PRJ04-00274 – ZON04-00035 (Resolution No. 378) subject to the following conditions:

  1. Note the location of the roof access doors on the plans. Provide an access door in the north side of the proposed parapet.

  2. The proposed parapet shall not exceed 10 feet in height and will include recessed arches along the buildings east and west elevations. The recessed arches shall be centered above the building’s existing arches.

  3. Place the following notes on submitted plans:

    1. Public Safety - (AT&T) recognizes that the frequencies used by the cellular facility located at (4128 West Commonwealth Avenue), Fullerton is extremely close to the frequencies used by the City of Fullerton for Public Safety. This proximity will require extraordinary “comprehensive advanced planning and frequency coordination” engineering measures to prevent interference, especially in the choice of frequencies and radio ancillary hardware. This is encouraged in the “Best Practices Guide” published by the Association of Public-Safety Communications Officials-International, Inc. (APCO), and as endorsed by the Federal Communications Commission (FCC). Prior to the issuance of any permits to install the facility, (AT&T) shall meet in good faith to coordinate the use of frequencies and equipment with the Communications Division of the Orange County Sheriff-Coroner Department to minimize, to the greatest extent possible, any interference with the Public Safety 800 MHz Countywide Coordinated Communications System (CCCS). Similar consideration shall be given to any other existing or proposed wireless communications facility that may be located on the subject property.

    2. 800 MHz Radio Frequency - At all times, (AT&T) shall not prevent the City of Fullerton from having adequate spectrum capacity on City’s 800 MHz radio frequency.

    3. Post-Installation Test - Before activating its facility, (AT&T) will submit to a post-installation test to confirm that “advanced planning and frequency coordination” of the facility does was successful in not interfering with the City of Fullerton Public Safety radio equipment. This test will be conducted by the Communications Division of the Orange County Sheriff-Coroner’s Department or a Division-approved contractor at the expense of (AT&T). This post installation testing process shall be repeated for every proposed frequency addition and/or change to confirm the intent of the “frequency planning” process has been met.

    4. 24-Hour Phone Number - (AT&T) shall provide a 24-hour phone number to which interference problems may be reported. This condition will also apply to all existing (AT&T) facilities in the City of Fullerton.

    5. Single Point of Contact - (AT&T) will provide a “single point of contact” in its Engineering and Maintenance Departments to insure continuity on all interference issues. The name, telephone number, fax number and e-mail address of that person shall be provided to City’s designated representative upon activation of the facility.

    6. Lessees or Other Users - (AT&T) shall insure that lessee or other user(s) shall comply with the terms and conditions of this permit, and shall be responsible for the failure of any lessee or other users under the control of (AT&T) to comply.

There is a 10-day appeal period where any action by this Committee can be appealed to the Planning Commission and ultimately to the City Council. The request may be approved subject to conditions. Minutes of the hearing and a Resolution will be prepared.

ADJOURNED AT 9:15 A.M. AS STAFF SITE PLAN REVIEW COMMITTEE:

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