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CDCC Minutes, February 7, 2005

CDCC Minutes, February 7, 2005

Call to Order:

Chairperson Jaramillo called the meeting to order at 6:29 PM.

  1. Roll Call

    Members Present:

    Barbara Bambrook
    Jo Ann Brannock, Ph.D.
    Robert Elliott
    Judy Givens
    Kitty Jaramillo
    Denise Jensen-Purser
    Barbara J. Leon
    Irene Moreno-Sandy

    Members Absent:


    Staff Present:

    Linda R. Morad, Housing Programs Supervisor
    Guillermina Torrico, Clerical Assistant III


    A revised 2nd Draft of the minutes was distributed to the Committee and Ms. Morad pointed out the corrections made by staff. She indicated that the corrections were all primarily grammatical or to make the statements clearer.

    A Motion was made by Committee Member Elliott, Seconded by Committee Member Jensen-Purser, and Carried by members present to APPROVE the minutes of January 10, 2005 as amended.

  3. 2005-2006 Non-Profit Presentations

    Chairperson Jaramillo welcomed the non-profit agencies and asked that they please introduce themselves before beginning their presentation. She explained that the presentation should be limited to ten minutes, with five minute presentations on their proposal and the additional five minutes allotted for a question/answer session with the Committee.

    Presentations began at 6:38PM

    APPLICANT: Boys and Girls Club (B&G)

    PROJECT: Windows and Paint

    Presenting for B&G was Theresa Harvey. She informed the Committee that this request for funding was for new Windows and Paint for the Commonwealth Branch facility that currently serves an approximate 2,000 per year. Of these 2,000 youth served, 1,200 are below 80% of the median income.

    She explained that the building is over fifty years old and although they have worked to try to remedy the building, much of it needs repair. The building has all old windows, with the exception of the gym.

    To give the Committee a better understanding of the condition, she explained that the current windows are useful in that they protect youth from the elements, but cannot be opened in the summer and they have to use a pulley to try to get them open. They are steel-frame windows and they have to use a post that pulls windows open and sometimes they slam shut which makes them dangerous. The windows are not tempered and can therefore easily shatter.

    Ms. Harvey advised that the B&G budget does not allow for these improvements without the benefit of this CDBG funding due to other activities being supported in the community at this time. She stated that regarding the building faade, B&G will seek other sources for funding for signage and those types of improvements.


    Q: Committee Member Elliott asked if the B&G had obtained any estimates.

    A: Ms. Harvey indicated that an estimate had been obtained from Rays Glass which was given Davis-Bacon regulations to include in the estimate. They have also received a verbal bid from Union Painting for the paint, which allots for the testing and addressing any lead-based paint, if any is found. She informed the Committee that this estimate was submitted with the application and includes a 15% contingency.

    Q: Committee Member Bambrook confirmed that this quote was for replacement of all windows and Committee Member Moreno-Sandy asked her to prioritize between the painting or replacement of the windows, in case the committee did not have enough funding available for both projects.

    A: Ms. Harvey confirmed that all 39 windows were going to be removed (including removal and replacement of frames and glass). She was not able to prioritize since in her mind, it would be counterproductive to do one and not the other: If windows are replaced, the building will need to be painted and if only the building is painted at this time, it will need to be painted again when windows are done.

    Q: Committee Member Elliott confirmed that the request was for both the painting and the windows.

    A: Ms. Harvey confirmed that the $73,103 would be to cover both projects.

    Q: Committee Member Brannock asked what color they were going to use to paint the building

    A: Ms. Harvey was not certain but said that it would be something subtle, i.e. cream, off-white, etc.

    APPLICANT: Boys and Girls Club of Fullerton

    PROJECT: Valencia Branch Salaries

    Ms. Harveys second proposal was for salary funding for the Valencia Park facility which is west of Gilbert on Valencia Drive. Ms. Harvey described this facility as the fastest growing site for B&G. She reported that 40% of the population of Valencia Park Elementary school is attending daily.

    Ms. Harvey informed the Committee that B&G receives a 21st Century grant that covers quite a bit of the operation costs. This grant offers reimbursement for one hundred children per day and this site currently averages 60 children per day. However, there are a number of teens for which B&G do not have covered funding. B&G offers a variety of programs for teens: drug intervention, leadership programs, homework help, etc.

    She explained that for all of these programs to come about, more staff is required. The 21st century recommendation of youth-to-staff ratio is 20:1 and this site is currently operating at a 30:1 ratio.

    She concluded by stating that the funding is being requested primarily to help augment the staff at this site so that they could reduce their youth-to-staff ratio.


    Q: Committee Member Bambrook asked if this funding was to extend hours with the existing staff or to hire new people.

    A: Ms. Harvey said that the funding would be to hire new people. She provided the hours the facility is open as follows: Monday, Tuesday, Thursday, and Friday (2:30-6pm) and Wednesday has an earlier dismissal for elementary school, plus extended hours. She explained that with these many hours, this requires more staff. Again, she reiterated the need to reduce the ratio of children to staff.

    Q: Chairperson Jaramillo asked if the teens that attend are utilized for supervising the younger children.

    A: Ms. Harvey explained that while they can help with supervision, they are not available at all times. Elementary schools are dismissed earlier than teens and they also get there later since they walk from Buena Park High School. Teens also need time to do their own homework and they themselves require supervision. They also require guidance in the teen programs which teach teen leadership, career building skills, and budgeting.

    Q: Committee Member Moreno-Sandy asked if the people that are hired are professionals or community parents.

    A: Ms. Harvey described them as youth professionals that go through B&G Clubs training. Many of them are College students or education majors. Although all of them received training they are not highly compensated since the pay is between $8-11 per hour.

    APPLICANT: Council on Aging - Orange County

    PROJECT: Long Term Care Ombudsman Service

    Ms. Pat Rune, Ombudsman serving the City of Fullerton presented the Ombudsman program request for funding. She described the agencys primary focus to be empowering the elderly and advocating on their behalf when they are unable to prevent abuse. She stated that their organizations responsibility is to investigate all sorts of complaints in assisted living or nursing home facilities. Other services include: Education groups, information for the elderly, resources, and referrals.

    Q & A:

    Q: Committee Member Brannock asked how many times they find problems.

    A: Ms. Rune said that they find something wrong in almost every visit. She said that this is more so in nursing homes than in assisted living. She estimated that problems are found 50% of the times in nursing homes and 70% of times in assisted living facilities. Ms. Rune advised that a lot of the complaints are voiced at the Resident Counsel meetings. She said that the clients feel more at ease at these meetings and are more likely to express their concerns, problems, and issues. This is where a lot of the issues are picked up, i.e., cold food, calls not being answered, etc.

    Q: Committee Member Bambrook asked if they schedule the visits or only go when something wrong is reported.

    A: Ms. Rune said that visits are not scheduled but are unannounced visits. Ombudsmen try to have nursing homes visits at least twice a week and assisted living visits every two-to-three weeks, depending on what type of history these facilities have.

    Q: Committee Member Bambrook asked how many facilities they visit.

    A: Ms. Rune said they will visit any home that is licensed: In Fullerton they visit 9 nursing homes, approximately 10-12 assisted-living facilities, and many small assisted-living facilities (ones that are not as visible and can be in any residential home areas). She mentioned that there are four ombudsmen to visit Fullerton facilities.

    Q: Committee Member Elliott pointed out that their request has remained the same over the years and asked why the funding request has not gone up. He asked if these were the same four ombudsmen.

    A: Ms. Rune said that they staff 60 ombudsmen in Orange County. She explained that when they say 'paid staff', this is part-time staffing that almost all getting paid the minimum wage. She said that their organization has a lot of volunteers who do not get paid and their work is seen as giving back to society. She recognized that North Orange County has remained pretty stable in terms of staff and there has not been a dramatic turnover but could not say how long the four ombudsman in Fullerton have been employed.

    Q: Committee Member Moreno-Sandy asked if their services provides for those seeking housing.

    A: Ms. Rune said that not housing per say, but they do offer referrals for placing in nursing homes or assisted facility and information on what the families need to look for when they go out to visit the homes.

    Q: Committee Member Leon asked if this was strictly just for Fullerton

    A: Ms. Rune said that they service all of Orange County but that this funding would only be used for Fullerton. They do have one Ombudsman who services both Fullerton and Placentia.

    APPLICANT: Crittenton Services for Children and Families

    PROJECT: Juniper Cottage Ceiling

    Debbie Yabrof, Director of Business and Finance at Crittenton Services, presented their request that will affect their group home facility at the Valley View campus.

    She spoke about the proposal for Juniper Cottage which was to address the vaulted ceiling problem experienced by the kids, families and staff. She complained that with that many kids and activity, the sound bounces off all over the place. Their estimate is that the noise level would be dropped quite a bit and the families quality of life would be improved. She added that homework time requires that noise levels be down.

    The agencys proposal is to have the dropped ceiling be sturdy enough to be used as storage since at this time the facility has a shortage of storage locations.


    Q: Committee Member Elliott asked if they had obtained a professional estimate.

    A: Ms. Yabrof replied that they have obtained an estimate around $14,000.

    Q: Committee Member Bambrook asked if they only got the one estimate.

    A: Ms. Yabrof said that only one estimate was obtained and Ms. Morad added that agencies are only required to get one estimate at this time and thereafter, if funding is granted, the agencies will have to obtain three bids.

    Q: Committee Member Moreno-Sandy asked how long the residents live there.

    A: Ms. Yabrof said that this was not a transitional home but at the time it seems that way. This home has people that have been there for five years.

    Q: Committee Member Moreno-Sandy asked her if the ceiling is that big of a distraction.

    A: Ms. Yabrof said that even normal speaking voices bounce all over the place.

    Q: Committee Member Jensen-Purser asked if the house on Chapman is used solely for administration.

    A: Ms. Yabrof confirmed that she was referring to the Foster Care building on East Chapman and said that this is where they have foster care visits.

    Q: Committee Member Givens asked for the ages of the clients.

    A: Ms. Yabrof said the range was between 10-18 and that at 18 they are out of the system.

    APPLICANT: Fair Housing Council of Orange County

    PROJECT: Fullerton Fair Housing Services

    Presenting for Fair Housing Council of Orange County was David Levy, Housing Rights Advocate.

    Mr. Levy indicated that their request of $27, 912 was arrived by using a methodology where they look at the service demand for each jurisdiction (Fullertons demand currently being 5.2%).

    With this funding he said that they will serve 570 households in the landlord/tenant program, which he described as a crucial component since it serves low-income households and 12 households with housing discrimination cases.


    Q: Committee Member Brannock asked about the Landlord/Tenant Statistics Single Family figures.

    A: Dr. Levy explained that HUD requires that they document Female head of household and that is why this attachment to the application shows 127 households, which reflects 23% being Single Parent Households headed by females


    The last agency scheduled to present was Fullerton Interfaith Emergency Services who was still waiting for a speaker to be able to begin their presentation. Chairperson Jaramillo advised that in the interest of time, the meeting would move to another item in the agenda until the last agency was able to present.

  4. Report: CDBG Requests

    Staff distributed a report listing all of the non-profit requests. Ms. Morad stated that thus far, the subtotal for all non-profit requests is $320,950 and the total amount available is $2,060,472. Ms. Morad reviewed the cap or maximum amounts as follows:

    CAP Amounts
    Public Service (Per HUD-15%) $260,490 (max)
    Administration (Per HUD-20%) $347,330 (max)
    Capital Improvements
    (Per Council - 40%)
    $694,660 (min)

    She explained that this report did not include the City department requests since these applications are not due until February 17, 2005. A new report to include the City Department requests will be distributed on Monday, February 28, 2005.

    She reminded the Committee that the next meeting would be Wednesday, 02/09/05, when the remaining non-profit agencies would present their requests. Ms. Morad provided the Committee with the reasons for not funding Womens Transitional Living Center (WTLC) and HART during the 2004-2005 Fiscal Year. She indicated that WTLC was denied due to lack of funds and Hart was denied due to not meeting CDBG guidelines.

    Ms. Morad distributed the presentation scheduled for 02/09/05 and acknowledged the Committees suggestion to move HART to be the last agency to present. After discussion amongst the Committee, it was agreed that HART should present last. Ms. Morad informed the Committee that staff would pass out a revised schedule at Wednesdays meeting.

    BREAK: A break was taken at 7:00pm and the meeting resumed at 7:15pm.

    Ms. Morad reviewed President Bushs Proposal which is recommending a reduction to CDBG (?-to- reduction) and possibly moving this program to the Department of Commerce. Ms. Morad reiterated that these are just proposals and nothing yet has been confirmed or officially announced. She reminded the Committee that the annual Section 108 payment of $850,000 does have to be paid off regardless of any cutbacks.

    Other items reviewed by Ms. Morad included:

    - Orangethorpes anniversary invitation on February 17, 2005 at 4pm.

    Ms. Morad asked that anyone interested in attending please let her know so that she can provide the agency with a head count.

    - The Traffic Signal flyer distributed to the Committee.

    She explained that this was the signal approved by the CDCC last year. She invited them to attend the groundbreaking ceremony to take place on February 10th at the corner of Highland and Valencia at 3:30pm. The project went over budget and is being funded with $200,000 of CDBG dollars and the remaining cost with Redevelopment dollars. Ms. Morad relayed the Valencia Task Forces feeling of keeping the groundbreaking as a simple ceremony. She explained that they wanted something simple for this time and then once the construction was final they would like a bigger celebration.

    - Civic Center Barrio Housing Corporation (CCBHC):

    Staff is working with CCBHC to complete the building of the town homes.

    - Habitat for Humanity:

    Staff is working with Habitat on the properties owned by the Redevelopment Agency in the Valencia Park are A: Currently working on replacement housing and relocation plan to move current tenants and build new safe and sanitary units.

    - Neighborhood Housing Services:

    Staff is working with agency on a 15-unit apartment that will be rehabilitated and converted into for-sale units.

    - Section 108 Cut-through Street Project:

    Engineering will present conceptual designs on February 28, 2005. The property owner where this proposed cut-through street might be built has already been contacted.

    PRESENTATIONS: The meeting resumed with presentations again at 7:30pm

    APPLICANT: Fullerton Interfaith Emergency Services (FIES)
    Ms. Barbara Johnson, Executive Director presented on behalf of FIES. Ms. Johnson was there to present three projects. Ms. Johnson expressed disappointment to hear that CDBG might not exist as it does today since it has done so much good to the community.

    She began by presenting their New Vista Shelter Life Skills Training Program Project.

    PROJECT: New Vista Shelter Life Skills Training Program
    Ms. Johnson described this as a safety net for the community. FIES is asking for $12,000 for the homeless family residents in this program. She explained that their programs aim is to get the homeless back on their feet. They work with families for 120 continuous days to have 80% of their income saved at Fullerton Community Bank. The family then withdraws the funds when they are ready to move. They offer parenting, nutrition, shopping, it has made a difference in their life to getting them back to self sufficiency. The savings program is the basis of both of their programs.

    PROJECT: Inter-Faith Shelter Network Program
    Ms. Johnson said they are requesting funding for case management costs in this program. She shared that they had high hopes for congregations to go for two weeks at a time and then move to the next congregation and was proud to report that last year it was a success. She said that only this funding of $10,000 is requested, since the congregations are providing the maintenance and operation costs.

    She described this as a very different program with the secret to its success being that each individual has 120 days to save. She was very pleased to announce that the program went year round and able to be successful to help all of these people. She explained that this meant that a congregation came forward each time to help.

    Ms. Johnson said that it is crucial for the program to run continuously and that it is disastrous for it to shut down because the program has to start all over again. She spoke about how rewarding it has been to see it work.

    She concluded by saying that they are now starting to build new homes that will be ready in June when she will be retiring. She described the existing properties as very old houses built in 1912. She introduced Bill McGarvey and explained that he along with a lot of volunteers have contributed to this agencys efforts.

    She explained that Mr. McGarvey would walk the Committee through the current condition of the home and would be presenting the final project.

    PROJECT: New Vista Electrical Upgrade Project
    Presenting this project was Bill McGarvey III. He explained that upon reviewing the facility and its exterior he found it to be in very poor condition and very weather-beaten due to the direct sunlight.

    He described the process that would be taken to repair the outside wood siding: They will be stripping the back walls and the shear panels will be added and then stucco will be put on house.

    He explained the process for the seismic retrofit. He stated that the request for proposal for the seismic retrofit will upgrade the structure so that in case of an earthquake the building has a better chance to remain standing. Mr. McGarvey gave a summary of the current condition of the building. He detailed how the seismic retrofit job would be done and discussed the benefits.


    Q: Committee Member Bambrook asked for the size of the house.

    A: Mr. McGarvey estimated it to be about 1,200 square feet.

    Q: There was discussion amongst members regarding mixing siding and stucco on what could potentially be a historic home.

    A: Ms. Morad clarified to the Committee and Mr. McGarvey that any proposals on the outside of the home could be discussed but ultimately these proposals go to the State and they are the ones who provide approval.

    Q: Committee Member Bambrook asked if the seismic retrofit would include installation of pillars.

    A: Mr. McGarvey said that this would not be included.

    Q: Committee Member Leon asked if doing the retrofit would be worth it being that is such an old home.

    A: Mr. McGarvey stated that he couldnt assure anything if an earthquake struck, but the retrofit would certainly help to save the home. It would really help in keeping the structure intact if possible.

    Presentations concluded at 07:58pm.


    No public comment.


    Chairperson Jaramillo adjourned meeting at 8:01PM.