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CDCC Minutes, February 9, 2004

CDCC Minutes, February 9, 2004

Meeting Called to Order:

Chairperson Jaramillo called meeting to order at 6:35PM.

Roll Call

Members Present:

Barbara Bambrook
Denise Jensen-Purser
Irene Moreno-Sandy
Jo Ann Brannock, PhD
John Strub
Judy Givens
Kitty Jaramillo
Robert Elliott
Barbara Leon

Staff Present:

Linda R. Morad, Housing Programs Supervisor
Guillermina Torrico, Clerical Assistant III


Motion Was Made, Seconded and Carried by members present to APPROVE the minutes of January 26, 2003.

Committee Member Barbara Leon arrived at 6:45PM


Chairman Jaramillo welcomed Non-Profit agencies and asked that they please introduce themselves before beginning their presentation. She explained that the presentation should be limited to ten minutes, with five minute presentations on their proposal and the additional five minutes allotted for a question/answer session with the Committee.

Presentations began at 6:49PM

Applicant: Alzheimer's Association of Orange County (AAOC)
Project: Low-Income Elderly Families Outreach and Support

Presenting for AAOC was Franoise Aylmer, Director of Development, who introduced herself and thanked the committee for inviting them to present. She indicated that three staff members who worked on the proposal were present to attempt to best answer the Committee's questions. She stated that approximately 50% of individuals 85 and over have Alzheimer's or dementia-related issues. She described the AAOC as a main resource for these people and their families and explained that their main source of funding comes from grants and donations. They offer free service to low- to moderate-income levels and served 646 people in Fullerton last year. She stated that they collaborate with agencies in Fullerton, i.e., Saint Jude, Calvary Resource Center Advisory Board, etc.

Ms. Aylmer introduced Denise Desmond, Assistant Development Director who stated that AAOC provides continuum service to meet the needs of each individual. The purpose for their request is to staff their continuous 24-7 help line which is the initial service to help identify the service that they need to provide to the caller. She reported that of these 646 people that they served in Fullerton, 164 are low- to moderate-income and 47 are estimated to live in CDBG areas. Ms. Desmond stated that statistics were gathered based on a 25% random sampling of their data.

Debra O'Connor, Program Services Director, introduced herself and stated that she would provide a brief description of their programs. She stated that their help line experienced 6,492 calls last year. She clarified that this 24-hour help line is not a hot line and is staffed by professionals who answer questions and serve the needs of the clients. AAOC staff provides individual care programs that provide education, support and access to resources, i.e. Care Consultation Program where social workers provide individualized care plan for those families dealing with Alzheimer's disease and dementia. Another program is the Family Orientation Program which is a one-time, face-to-face meeting that educates families about the disease and resources. She concluded by describing other programs which include 40 support groups in the community (2 in Fullerton: Fullerton Gardens, Fullerton Senior Center), Safe Return Program which helps bring those who wander home, Training to City of Fullerton Police Department about Safe Return, and Educational Seminars: What is Memory Loss, Memory Awareness Day, Working with your Physician. AAOC also currently gathers demographic data for all families served. If funded by CDBG, this will help identify/track low- to moderate-income ethnicity and female head of household since time can be taken to ask verbally on all calls from Fullerton.


Q: Committee Member Elliott asked if the number of people served is per service or per individual served.
A: AAOC responded that all of the numbers provided in their presentation are unduplicated and they are based on consultations and one-on-one care to different people.

Q: Committee Member Jensen-Purser asked what types of support are provided on the help line.
A: AAOC replied that they provide information, resources, emotional support, access to medical services, and education. AAOC provided an example at The Committee's request of a family member calling regarding their mother suffering with dementia. Caller needed help with mother who was wandering and with getting her to accept that she needs help. The mother was accusing them of stealing. AAOC would help with questions as to where to place her and with all the multiple complex issues that would be necessary. AAOC would gather a team to include protective services, education, and resources that could help. AAOC stated that they help people with placement, training, education, and the recognition of good vs. bad care. They provide referrals to physicians and assessment centers.

Q: Committee Member Bambrook asked if theirs was a volunteer-driven program.
A: AAOC responded it is.

Q: Committee Member Moreno-Sandy asked regarding their facilities in Fullerton.
A: AAOC stated that they provide Seminars in Fullerton. i.e. Fullerton Gardens and Kennedy Room.

Q: Committee Member Moreno-Sandy asked what their role was and what would be different than what is already offered by physicians since people would first go to physicians.
A: People don't always know to go to physicians since the illness is not readily admitted. Caregivers also suffer depression therefore they will not seek care through physicians and will not have the support.

Q: Committee Member Givens asked if AAOC will seek funding from other cities.
A: AAOC stated that this is the first time that they seek CDBG assistance since their past funding came from grants. They said their intentions are to seek CDBG assistance from other cities.

Q: Committee Member Elliott asked if AAOC anticipates growth.
A: AAOC confirmed that they do anticipate growth in their costs since the population continues to grow and they will have to meet the growing needs.

Q: Committee Member Moreno-Sandy asked if medical groups cover or offer the type of services offered at AAOC.
A: AAOC explained that they are unique in that they offer resources that medical groups do not offer. Also, AAOC's services and referrals are offered to those families who do not have insurance or access to these medical groups.

Q: Ms. Morad asked AAOC if they had a contact for Fullerton Police that assisted them with the Safe Return Training.
A: AAOC did not have the contact available since the Director of Education was not present.

Boys and Girls Club of Fullerton

Mr. Fred Johnson presented on behalf of Boys and Girls Club of Fullerton. He was there to present two projects.

Applicant: Boys and Girls Club of Fullerton
Project: Commonwealth Main Branch Rehabilitation-Electrical Upgrade

Mr. Johnson explained that they had to move their administration back to the main site and the first day there they experienced electrical problems. Mr. Johnson explained that the need for the Electrical upgrade is based on the loads not balancing and circuits not being adequate. He mentioned that other items need repair like the gymnasium lights. He stated that electrical problems occurred over 16 times last year and although vandalism is a problem the electrical work is badly needed and there is no outside lighting. He described that the circuit breakers need work. He informed the Committee that Mike Austin from City Staff inspected the building with Mr. Johnson last week to check for rework and duplication and based on Mr. Austin's recommendation, electrical work should be done due to safety concerns.


Q: Committee Member Jensen-Purser questioned what he meant about duplication
A: Mr. Johnson stated he and Mr. Austin walked through the 50-year old building and checked where work was done before, what work had been work done i.e., loads/breakers amp/voltage capability, outside lighting had been done.

Applicant: Boys and Girls Club of Fullerton
Project: Commonwealth Main Branch Rehabilitation-Electrical Upgrade (continued)

Q: Committee Member Bambrook asked regarding vandalism prevention.
A: Mr. Johnson stated that although there is theft of bicycles and other items it is not a major reason for need of upgrade and their intent is to install flood lights to make it less appealing for vandalism and similar to the lights installed in the church next door to remove dark corners. Ms. Morad added that staff will work with the contractor to find adequate lighting to go into the planters.

Q: Committee Member Bambrook asked regarding the safety issue. She stated that status might be pretty scary since they were also cause for Fire Department to find violations.
A: Mr. Johnson agreed and said that it was just all a matter of balancing the systems in the building.

Q: Chairperson Jaramillo asked if the lights in the gym were also repairable.
A: Mr. Johnson affirmed that they are still repairable and just in need of new breakers.

Q: Chairperson Jaramillo asked which of all three projects seeking CDBG funding was most important.
A: Mr. Johnson explained that they are all crucial specially since the United Way cut hurt their organization but stated that yes, the Electrical Upgrade would have to be the most important due to the safety of the children.

Q: Committee Member Bambrook asked regarding their plumbing problem and grant money allocated last year.
A: Mr. Johnson explained that based on inspections it requires more than they could ever do. He stated that the grant would be used to go towards the doors.

Applicant: Boys and Girls Club of Fullerton
Project: Valencia Branch Salaries

Mr. Johnson explained that the reason for their request is that they signed up over 400 members with a new teen program. He stated that they though about charging fees but families they serve cannot afford it. Mr. Johnson described their organization as one that serves a tremendous need and is currently serving 150 children each day.

Mr. Johnson explained that with their staff and the building it was amazing that they were able to accommodate so many children. They suffered a cut from United Way and they are serving a great need for the community so they have to find funding.


Q: Committee Member Bambrook asked if they were planning on increasing their staff or increasing their services since the budget remained the same. She asked if the requested funds were for additional staff or for hours.
A: Mr. Johnson explained that the large demand from the number of kids continues to grow. They currently have four people and ideally he would like to bring in one more staff member but it would realistically be used to make up for the budget cuts since they have to accommodate about 150 kids in the room.

Committee Member Elliott asked Ms. Morad if staff had an educated guess on this year's budget vs. last year's amount. Ms. Morad replied that staff should be able to provide a budget in two meetings and if no actual dollar amount is available, an estimate will be provided.

Applicant: Council on Aging - Orange County
Project: Linkages Case Management

Stacia Milner, Linkages Site Director presented on behalf of Council on Aging Linkages Program. She stated that their services are offered to 18 and older and are free of cost. She presented the services for the plan to be case management which includes: In-home assessments (2-3 hours per week) care planning (3-hour family meetings), quarterly visits, information and assistance, inquiries and calls.

Ms. Milner stated that for the past year and a half they have successfully pushed outreach and education for Mandarin-Chinese/Latino communities. She stated that the number of Latinos in Fullerton continues to grow and they have two bilingual Master's level staff members for this purpose. They are also requesting CDBG funds in Santa Ana and Anaheim where over 1,000 individuals are served. Their goal is to provide the demand in Fullerton which is 30% Latino where they see an increase in the number of calls. She stated that the number is overwhelming and full funding would help increase their staff to one more case manager for an additional 12 hours per week: Two of these hours would be solely dedicated to Fullerton outreach and 10 hours would be allotted to case management, information and assistance.

Ms. Milner stated that the program has been in existence for twenty years and in Orange County for four years. They expand services by creating major coalitions with other organizations like Latino Health Access, churches, etc. They have reported an increase in the number of cases in Fullerton to 45 information and assistance of which 30 are case management. Ms. Milner indicated that although the numbers seem low, the number of hours put in which each person are intense. Their program is unique in that they service ages 60 and under. They provide the following services: Transition from nursing to home, initial assessment set up for plan (i.e., walker), housing, transportation, meal programs, medi-cal application support, in-home / bathroom safety, friendly visitor (follow up with clients).


Q: Committee Member Bambrook asked if other programs like Scan /Kaiser can provide the same services.
A: Medicare/Medical are not options for the type of people they're servicing. Scan does not cover clients. Most of their clients are FSI. Scan calls for people buying very specific plans and are very limited.

Q: Chairperson Jaramillo asked if the people are referred and if Council on Aging monitors Linkages.
A: Ms. Milner explained that Linkages partners with Ombudsman and works with them to try to keep clients safe in their own homes. Unfortunately facilities do not refer, but Linkages goes out to facilities. Ombudsman does refer.

Applicant: Council on Aging - Orange County
Project: Long Term Care Ombudsman Service

Ms. Pat Rune presented the Ombudsman program. She stated that their organization's responsibility is to be an advocate on behalf of the elderly and frail at nursing homes and assisted living. She stated that with all the cutbacks and shortages, nursing homes and assisted living standards are reviewed but only 25% follow up is being done to make sure they're at acceptable standards.

Ms. Rune described Ombudsman services as there to checking that the rights, conditions, food, or monetary assets of the elderly are not being abused. They provide unannounced visits between 7AM-10PM with increased visits on weekends. She stated that the Ombudsman is part of the financial-abuse prevention team made up of attorneys who offer their services pro bono, Fullerton PD department (Bonnie Clanin), Adult Protective Services, and Social Security Medicare fraud. She explained that they go to the home and once a problem is indicated they help build the case.

Other services include: Education groups, information for the elderly, resources, and referrals.

Ms. Rune explained the growth seen since 1996 when there were only 35 facilities and only 7 nursing homes to now being 50 homes. She stated that they charge no fee and receive Federal and State funding and donations. There are currently 60 Ombudsman in Fullerton of which two thirds are volunteers.


Q: Committee Member Moreno-Sandy asked what percentage served was Latino.
A: Ms. Rune replied that her estimate was based on the makeup of the City's population. She mentioned that Latinos and Asians traditionally kept their elderly at home but recent changes show this as no longer true since two adults are working per household it is changing the guilt dynamics based on the need.

Q: Chairperson Jaramillo asked if they had target people or groups.
A: Ms. Rune replied that there is no target per say, their job is to identify problems. They do so by attending resident council meetings where staff is not present, over a period of time building a rapport with the residents to try to gain confidence/understanding, always assuring confidentiality, and allowing complaints to be anonymous.

Q: Committee Member Strub asked Ms. Rune to provide an example of the types of complaints they receive.
A: She provided a financial-abuse example where allegations were made that a person at a bank convinced elderly to put his name in the elderly's house trust and move into an assisted-living facility to rent the house out to this person. Ms. Rune explained that it is often a question about competency for these victims. Ombudsman's first step is to contact family or public guardians to question about Alzheimer's or dementia and to evaluate and determine at what point decision was made and if it was verbal. They seek assistance from a group they use at UC Irvine to determine this. Other complaints mentioned by Ms. Rune included physical and verbal ones where she gave the example of a CNA throwing a pitcher at a resident. She indicated that they get attorneys involved to resolve the cases.

Applicant: Fair Housing Council of Orange County (FHC)

Fair Housing Representative was not present.

BREAK: A break was taken at 7:30pm and presentations resumed at 7:35pm.

Fullerton Interfaith Emergency Services (FIES)

Ms. Barbara Johnson, Executive Director presented on behalf of FIES. Ms. Johnson was there to present three projects.

Ms. Johnson stated that this would be FIES' 29th year. She began by presenting on their Electrical Upgrade Project.

Applicant: Fullerton Interfaith Emergency Services
Project: New Vista Electrical Upgrade Project

Ms. Johnson stated that their center is in the heart of the Fullerton Richman area and that 90% of the families they serve are in the poverty level. They are open weekday afternoons and now also Saturday mornings. She said that similar to Boys and Girl's Club their center is just simply in dire need of an electrical upgrade. The specific addresses for New Vista are 514 and 508 Amerige where participants must have dependent children. According to Ms. Johnson, FIES considers themselves a safety net for the community. She stated that the buildings are very old and they need to be improved to make sure that they are keeping houses functional. She mentioned that City Inspector Mike Austin had gone to visit their facility today, 02/09/04.

According to Ms. Johnson, Mr. Austin advised her that the Electrical bids are too low which she attributes to the contractor. She believes he was trying to keep it low as part of his company's community service to help FIES with a service at a below-cost price.

Ms. Morad advised that this would fall under the Public Improvement segment. She did confirm that the bid submitted was low, and it did not take into consideration the lead testing issue. Ms. Morad explained that when electrical is done and the paint is being disturbed you have to consider lead testing. A revised bid should be available before committee makes a recommendation.


No questions from Committee.

Applicant: Fullerton Interfaith Emergency Services
Project: New Vista Shelter Life Skills Training Program

Ms. Johnson explained that their program's aim is to get the homeless back on their feet. They work with families for continuous 120 days to have 80% of their income saved at Fullerton Community Bank and withdraw the funds when they are ready to move. Ms. Johnson did explain that with the high housing costs and the current job market it has become quite a challenge so they try to find solutions like pairing up moms of similar personalities to share an apartment.


Q: Committee Member Bambrook asked regarding the success rate.
A: Ms. Johnson reiterated that due to the job market and home costs, their research has revealed some scary statistics such as the average amount a person should make is $18/hour which is not realistic for their clients. Ms. Johnson did say that currently they have an approximate 75% success rate after working with people for 120 days when they make the most of what's given to them while they are there.

Q: Chairperson Jaramillo said that when she worked for Fullerton Code Enforcement she referred a family who was living in a commercial restaurant and has recently met up with them after all of these years.
A: Ms. Johnson remembered the family and stated that they had now raised their kids and shared that she runs into people that have gone though Life Skills and how rewarding it is to see that they have made it.

Q: Committee Member Moreno-Sandy asked what the largest contributor to homelessness / where the demand was for FIES?
A: Ms. Johnson explained that FIES cannot provide a service to people suffering from addiction since they have no detox or capability to help them. She said that there was no one real type, but the people seeking help from FIES is mainly families experiencing a range of different calamities such as families of divorce, families who went through job loss or with members who went through an illness. She explained that many in the Life Skills Program lack skills and money management, parenting skills, etc.

Q: Committee Member Brannock asked about FIES soliciting help from volunteer psychologists.
A: Ms. Johnson explained that they do; however, they could not find ones to work the demanding hours of case management. She explained that the funding would go to case managers; they need two people to work demanding hours and work one-on-one rather than classroom settings. FIES cannot pay teachers.

Applicant: Fullerton Interfaith Emergency Services
Project: Shelter Network Program

Ms. Johnson stated that this project has been funded by CDBG before and it is amazing what the program does with very little. She described the project as one that helps single, homeless, employable adults by housing them in churches in the communities and explained how much the program does with so little. She said that it is crucial for the program to run continuously and that it's disastrous for it to shut down because the program has to start all over again. To make it cost-effective vs. paying for facilities they run the program year round rotating between churches.

Ms. Johnson stated that to bring costs down, since 1989 the churches have been very helpful by bringing in volunteers to bring meals. Ms. Johnson explained that in this way, the funds would help with a case manager's salary so people could be more closely monitored. FIES assures there are no more than twelve people at a time so the program is not huge, but intense. FIES keeps the shelter safe by good screening, verifying backgrounds, and Megan's law. FIES tries to make church rotations stay within the bus lines to make it possible for people to go out during the day to work. She claimed that they save about $182,000 of in-kind donations. They are currently running at an approximate $30,000 budget.


Q: Committee Member Bambrook asked if they serve males or females.
A: Ms. Johnson said FIES helps both male and female and explained their attempt to give them some privacy. . She said there are currently nine individuals in program: Five males and four females. She described the "condos" which are foldable booths that can fit in a bag so they can carry it with them when they have to be gone in the morning. During the night they set them up and FIES provides them with red curtains which gives them more privacy.

Ms. Johnson distributed the current FIES newsletter and concluded her presentation.

Presentations concluded at 07:58pm.


Ms. Morad informed Committee that at the last City Council meeting there was a direction to Code Enforcement to be more proactive. Code Enforcement identified eleven areas in need. City Council voted to use CDBG funds to staff one additional Code Enforcement Officer. Ms. Morad indicated that City Council wants staff to go back to the next City Council meeting with the amount of money that will be required to run the program for the next three years and where the money will come from.

Ms. Morad did explain that monies cannot be moved from one function to another without following processes. City Council was thinking that the funds that were available to pay for Section 108 payment could be used and Ms. Morad explained that this cannot be done without citizen review.

Ms. Morad did explain that it would cost approximately $20,000 from now to July and funds are available. She advised that a City Department request can be made to the Committee to request future funding.

Ms. Morad informed Committee that this will be an agenda item on the February 17, 2004 City Council meeting and recommended they attend.

Committee Member Brannock asked if the areas that Council had in mind were CDBG areas. Ms. Morad did confirm the areas would be within CDBG approved areas and stated that a map of areas would be distributed to the committee.

The Committee asked what would happen if they find a greater need for another organization and vote not to provide the money. Committee Member Leon also asked if Code Enforcement is an area covered in CDBG funding. Ms. Morad did verify that it is covered. She advised committee that if they do have concerns they should attend next week's City Council meeting and express them. Ms. Morad explained to the Committee that based on last meeting, City Council sees this as a high priority item and that they can change CDCC's recommendation.


Fair Housing did not attend tonight's presentation. Ms. Morad advised Committee that staff would call Fair Housing and ask them to come and present at next meeting. Committee Member Jensen-Purser also added that it was unlike Fair Housing to not attend presentation without notifying.

Denial Letters: Ms. Morad advised that letters were mailed on February 4, 2004 to the three agencies which The Committee voted to deny funds with reasons for the denial of funds. Ms. Morad stated that an opportunity to appeal was offered on letter but no appeals or responses have been received as of yet.

Mailings to Committee: Ms. Morad asked Committee Members how they felt about minutes and agendas being sent via e-mail. Most committee members were happy and would prefer items be sent via e-mail. Only members wishing to have materials send via US Mail were Committee Members Givens, Leon, Brannock, and Moreno-Sandy. Committee Member Elliott requested his just be brought to meeting.

Orangethorpe Learning Center: Ms. Morad informed Committee of the upcoming Orangethorpe Learning Center Open House on Thursday, February 12, 2004 at 3pm and invited them to attend. She distributed the e-mail with information.

Neighborhood Housing Services (NHS): Ms. Morad announced that NHS will be presenting a request at the next City Council meeting. They are a non-profit organization that provides affordable housing. NHS will be looking at using HOME dollars to purchase 15 rental units on Franklin Street behind Buena Park High School and converting them into a Coop ownership facility. Committee Member Jensen-Purser asked if NHS had done this before and Ms. Morad said that they have done projects for the City before but this project is different from what they have done in the past. Ms. Morad advised that they are in escrow now and it should close at the end of this month if everything is approved.

Committee Member Strub asked if this would affect CDBG funds and Ms. Morad clarified that these funds are different and separate. She stated that these are HOME funds not CDBG but staff usually keeps CDCC committee informed on HOME funds.


No public comment.


Chairperson Jaramillo adjourned meeting at 8:05PM.