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Technology Working Group Minutes: July 19, 2004

CITY OF FULLERTON
TECHNOLOGY WORKING GROUP
MEETING MINUTES
July 19, 2004
9:00 A.M.

CALL TO ORDER

Chair Burtner called the meeting to order at 9:06 a.m.

ROLL CALL

Members Present:

Helen HallRoger BurtnerDavid Bailey
Johnson LewNilo NiccolaiScott Price

Members Absent:

Dick BednarNorman Thorn Tony Anderson

APPROVAL OF MINUTES.

Chair Burtner asked for a motion to approve the minutes for June 7, 2004. The motion to approve was seconded and approved. Chair Burtner asked for a motion to approve the minutes for June 24, 2004. The motion was seconded and approved.

ANNOUNCEMENTS

Several of the vendors who were not selected as finalists for the wireless project contacted Chair Burtner and Helen Hall regarding why they had not been selected. At least two of them mentioned that they had been willing to conduct demonstrations and undertake other actions to be finalists. Unfortunately these actions were neither included in their original proposals nor their presentations before the TWG. Helen Hall stated that permitting any demonstrations to be made now or in the future would necessitate that we begin the RFP process anew.

DISCUSSION ITEMS

Review Contacts with Vendor Referrals

Vacations by TWG members and vendor referrals precluded making contact with them prior to the meeting.

Discuss Next Steps in Implementation

Chair Burtner was asked to prepare a questionnaire that seeks further information regarding the wireless networks that have been proposed by the two finalists, Wireless Hotspot/Firetide and CDCE/Tropos, in response to the TWGs Statement of Work. TWG members suggested questions for the questionnaire and others can be submitted today to the Chair by e-mail. The two finalists are to respond to the questionnaire by 5:00 p.m. PDT on July 29, 2004. The goal is to select a finalist at the next meeting on August 2, 2004. Nilo Niccolai requested that the ranking matrix for the seven vendors that submitted proposals be made a part of the minutes. The ranking matrix for the seven vendors is attached.

Future Funding Prospects

The amount authorized by the City Council for the wireless networks in the libraries and downtown Fullerton was $56,000. Operating costs for a year are expected to be less than $10,000. An attempt will be made to offset continuing operating costs by generating revenue from advertising space on the network portal and obtaining financial assistance from the Fullerton businesses and business associations that will most benefit from the creation of the wireless network. Downtown businesses will have the option of purchasing inexpensive equipment that will enable them to bring the WiFi signal into their establishments for the use of their customers. Use of the network by visitors to the downtown will be offered free of charge for at least the six months of the pilot project and hopefully thereafter.

ITEMS FOR NEXT MEETING

  1. Review of Jack Ungers Summary Report
  2. Review of Contact with Vendor Referrals
  3. Review of Marketing Plans for the Wireless Network
  4. Review of CDCE and Wireless Hotspot Proposals and Selection of Finalist

PUBLIC COMMENTS

None

ADJOURNMENT

There being no further business, Chair Burtner asked for a motion to adjourn the meeting. The motion to adjourn was seconded and approved by the members present. The meeting adjourned at 10:11 a.m.

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